The advantage of regular (preferably weekly) team meetings SHOULD NOT EVER be overlooked. From a results-driven point of view through to a common goal as well as team morale, these assemblies might be pure gold for your company.
Some companies we come across do not have regular meetings with their team. It is simply not something they have thought of, or possibly they have considered their company is not too large. Inside my novel - two counts as a team. So unless you are actually a solo flier - team meetings are not irrelevant for you also! They offer a valuable forum for you as well as your team to upgrade, convey, manage any problems, and set the scene for accomplishment and success in the company for the week.
Having your team at exactly the same time each week might not seem possible at first - but after the set you will discover yourself as well as your team starting to look forward to the assembly of the custom. It does not need to be a long assembly - anything from 30 minutes to one hour maximum.
It is helpful to time your weekly assemblies to happen just before a deadline (eg. lunchtime, 1 hour before last, ... or 1 hour before beginning!) This may decrease the likelihood of running overtime.
Our 7 point checklist will ensure you as well as your team get the most out of every single assembly at the time that your assemblies are scheduled:
7 point checklist for weekly team meetings
1. Have a plan
If you are going to make this meeting successful and productive, have an agenda and stick to it. (Make sure you are aware ahead of time of anything and all that must be covered).
2. Establish the assembly upward
These assemblies are frequently about addressing challenges, what was not done in the last week and what new material must be done. This may occasionally feel like hard work. So set the assembly up by beginning "positive". Have everyone share one particular great thing that occurred during the week (private or company). It will help get to know each other and give everyone a pat on the back in addition to countering any negativity. At first this can feel a little uneasy, but stick to it and make sure everyone takes part.
3. Reporting the Results
Go over the results for the week. Ensure that your statistical reports are standardized. Graphs are an excellent method to get this done. Your team will probably have the ability to view the tendency in the amounts and whether targets are being hit by them.
Beware of goals that have not been fulfilled as this can cause a response within your team (not to mention you!). It is wise to recognize the dysfunction and it is an excellent time to look at what could be carried out to repair it - chances to develop on it ... what is going to make the difference in the following week. But remember - this isn't the spot for "beating up" a team member that's repeatedly under performing!
A note on reporting the results: Create some landmarks along the way - do not simply wait until the ending of the job for you and your team to fete!
4. Customers and Team
Review whether there are any recurring issues that customers or your team are coping with. These can be managed on the spot ( in case that it is a simple fix) or you will have to investigate it after (but not too much after) .... and make sure you let everyone know the results.
5. Brain storm
If there is something or a difficulty your company is grappling with - use the combined brainpower of your team. You will be taken aback how many new thoughts you will wind up with ... and your team will feel quite good about leading in this manner.
6. Maintain a record
Do not forget maintain a record of who said they were going to do what and by when.
7. Finish on time
At the conclusion of the assembly let everyone say a simple word or two that represents how they feel about the assembly. This gives everyone an opportunity to "finish" the assembly and move on.